Outlook Search Calendar with Note Field

Outlook Calendar:

Calendar - Official Outlook Logo

One of my co-workers was recently searching the Outlook Calendar of another co-worker and wanted to see the notes field associated with that particular appointment. I said, easy; just add the Note field to the search result columns. Turns out it wasn’t so easy. It actually is sort of easy but not particularly intuitive. Read on to see how it’s done!

These instructions are for Outlook 2010 although they should be similar for other versions.

Outlook Calendar Solution:

  1. Open Outlook
  2. Navigate to the appropriate calendar
  3. Perform a search
  4. Right-click anywhere on the search result headings, “Subject”, “Location”, “Start” and choose Field Chooser
  5. From the Field Chooser click the drop-down and pick All Mail fields (that’s the unintuitive part)
  6. Scroll down and drag “Message” (also unintuitive) from the Field Chooser onto the Header Row where desired
  7. Resize columns as desired

You should now see your notes!

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